A Regular Monthly meeting and a Public Hearing were held at the Village Hall, 8892 South Street on Wednesday, May 12, 2010 at 7:00 p.m.
Present were: Mayor Jean B. Saroodis
Trustees: Perkins, Hinman, Swim, Lukins
Also present: Colin Hewitt, Greg Wellenc, David Fulkerson, Norm Chirco, Glyn Fritsch, Greg Gilfus, Police; Jimmy Saroodis, Superintendent; Mark Henderson, Tom Winslow, David James, Fire Department; David Thurston, Village Attorney; Jim Sullivan, Chet Dziergas, Planning Bd. Members; Robert Thomas, Diane Scheufele, Treasurer; Susan Lamphere, Village Clerk;
Mayor Saroodis led those present in the Pledge to the Flag.
Mayor Saroodis opened the Public Hearing at 7:33 p.m. on proposed Local Law 4-2010 amending the V&T Law. She asked if anyone wanted to speak for or against the proposed law. No one came forward and the hearing was left open in case anyone came in later.
The Regular meeting started at 7:10 p.m.
A motion was made by Trustee Perkins, seconded by Trustee Swim, all ayes to approve the minutes of the April 14th meeting.
VACANT LOT BETWEEN BIG M AND DB’S (83.05-1-14)
Norman Chirco was present as Attorney for Anthony Crčme who is selling his vacant lot (83.05-1-14.2) on the south side of N. Seneca Street to Mark and Paula Roberts, owners of DB’s Ice Cream Shop. This purchase will allow the Roberts to hold more events their shop and can be used for additional parking. Mr. Chirco stated the boundary line would go to the curb of what is currently the Big M, 8963 N. Seneca St.
The Planning Board states the lot will not be big enough for a building so it would be a non-conforming lot. They recommend allowing the sale of the vacant property and keeping these two parcels as two tax maps. Trustee Hinman made the motion to approve this, seconded by Trustee Perkins, all present voted aye.
Mayor Saroodis informed the Board two members of the Marcellus Government Class, Colin Hewitt and Greg Wellenc were present to observe the meeting.
CORRESPONDENCE:
REPORTS:
Chief James presented the Board with his monthly report. For the month of April the Department answered a total of 56 alarms. John Clark and Glyn Fritsch were appointed as the Department Safety Officers, and John Clark was appointed as Training Officer to plan and arrange department training sessions and drills. Doug Wallace was appointed Department Chaplin. The Chief informed the Board he is putting a maintenance package together to put out to bid for maintenance of the apparatus. The Spill Response vehicle has been sold. The Department is going to check into prices for a chairlift to access the meeting room upstairs, which is not handicap accessible.
POLICE DEPARTMENT
The Board read the monthly police report. The Department answered 54 calls for the month. Officer David Androsko conducted a safety lecture for the Weedsport Fire Department on safety issues when dealing with electricity. The Departments new ballistic body armor has been issued to the officers. The Police and Fire Department will hold a Bicycle Safety event at Trolley Park this weekend. The Clerk will let Little League know that should they have a game scheduled they can’t park in the parking lot. They will have to use the vacant lot next to the Fire House. The Officers will qualify with their firearms that are conducted by the Auburn Police Department.
A letter was received asking permission to conduct a procession by members of St. Joseph’s Church on June 6, 2010 at 11:30 a.m. to observe the Feast of Corpus Christi. They asked if there are any restrictions or permits required to do this. The Mayor will call and inform them that pedestrians are to walk against traffic and yield to traffic.
JUDGE
The Board read the Judges Report.
BUILDING INSPECTOR
The Board read the Monthly Code Officers report. A letter was sent to the owner of 9044 Jackson Street to appear in Court for an unsafe front porch. A second letter was sent to 8950 N. Seneca Street regarding an unsafe structure ordering the installation of missing windows.
SUPERINTENDENT
The Board read the Superintendent’s report. The Superintendent presented a listing of the annual fire hydrant testing, flushing and maintenance. Trolley Park has officially opened for the season. A listing of telephone wires that were hanging or needed maintenance was compiled and sent to NYSEG for repair. Chipping has begun. Grout Tech has begun the annual testing of the storm sewers. Brill, Inc. drew 16,000 gallons of sludge from the digesters.
Training at the WWTP will begin on Tuesday, May 18th. The plant is expected to be up and running 100% by September 1, 2010. The Superintendent said there would be 16 alarms to be monitored and this system should have a dedicated line just for the alarm system. Also approximately 5 fire extinguishers are going to be needed in the new buildings. Superintendent Saroodis will check with Tim Ganey to find out how many are needed. The Treasurer will contact our phone company in regards to the dedicated line.
A list of trees in need of trimming and or take down has been provided by Superintendent Saroodis to the Board for approval. The Clerk will send letters to all on the approved list.
Paul Chatfield, Engineers provided a report that identifies drainage problems and a recommended solution. A preliminary survey identified a sag in the Bell Street concrete gutter located along the road frontage of the property at 2687 Bell Street.
The recommended drainage improvements would involve the installation of approximately 325 linear feet of 12” diameter smooth interior corrugated polyethylene pipe (SICPP) and drainage structures. The proposed storm sewer would convey storm water collected along Bell Street through the properties of 2687 Bell Street and 8832, 8836, and 8884 South Seneca Street to the large diameter storm sewer in the back yard of the American Legion.
The preliminary cost estimate is with the Village DPW completing the project. The cost is estimated to be $11,550.00
Trustee Lukins made the motion, seconded by Trustee Perkins, all aye to have Grout Tech expose the old line to see if it is worthy of the storm water flow. The Board will discuss what can be done after Grout Tech’s report.
Paul Chatfield Engineers provided a study of the drainage problems and recommended solutions to North Willow Street.
The evaluation of the North Willow Street storm sewer system revealed portions of the storm sewer to be undersized and lack capacity for the watershed resulting in storm sewer surcharge. The property at 8903 N. Willow Street and the North Willow Street roadway are the natural low point of the watershed area northerly of E. Brutus St. (NYS Route 31B). These areas are susceptible to ponding storm water from the lack of grade for positive drainage.
The recommended storm sewer improvements would consist of the replacement of approximately 670 linear feet of existing 12” diameter storm sewer and drainage structures with new 18” and 24” diameter smooth interior corrugated polyethylene pipe (SICPP) and new drainage structure along portions of N. Willow Street that extend to S. Willow Street.
With the Village DPW performing the majority of the project, A directional drill contractor would be required to perform the storm sewer crossing at E. Brutus St. the project cost was estimated to be $112,668.00.
Mayor Saroodis stated she would contact Paul Chatfield to discuss making this a project to be completed in phases over the next three years to allow the village to budget money for this work. It is felt phase one should start at the Trolley Park area to East Brutus St.
David Fulkerson asked if Grout Tech would camera the sanitary sewer line by his new house while they are in town. Superintendent Saroodis stated this would be done.
Superintendent Saroodis brought to the attention of the Board an issue with a bypass hookup around the meter at the Elementary School. The Village Attorney will send a letter to the school in regards to correcting this matter.
CLERK
The Board reviewed the Clerk’s monthly report. The Clerk told the Board Ron Spingler has been installing the new radio readers, approximately 75 so far. E&V will come to do maintenance work on both the boiler and the air conditioner on May 19. The Treasurer will contact E&V for estimates on a new boiler. The Clerk advised the Board that Tim Ganey brought to her attention that the Village Office needs to have a “handicap parking spot” in front.
No was came in to comment for or against Local Law 4-2010. Trustee Lukins made the motion, seconded by Trustee Swim, all ayes to close the Public Hearing.
Trustee Lukins made the motion, second by Trustee Swim, all ayes to pass the following Local Law 4-2010.
Village of weedsport
Local Law No. 4-2010
A local law amending the Vehicle and Traffic Law of the Village of Weedsport.
Section 1. Purpose. The purpose of this local law is to provide for the protection, health, safety and welfare of the residents of the Village of Weedsport and others using the roads, streets and highways of the Village of Weedsport by providing regulations of the use of streets, highways, roads, drives and boulevards within the Village of Weedsport.
Section 2. Authority. This local law is adopted pursuant to the authority of the General Municipal Law and the Vehicle and Traffic Law of the State of New York.
Section 3. Amendment of the Vehicle and Traffic Law of the Village of Weedsport.
A. Vehicle and Traffic Law § 198-17(B)(8) is hereby deleted and replaced with the following language: On the south side of Lincoln Street from Cool Street to South Seneca Street.
B. Vehicle and Traffic Law § 198-17(B)(25) is hereby deleted.
Section 4. Confirmation. The Vehicle and Traffic Law of the Village of Weedsport is hereby confirmed in all respects not amended by this local law.
Section 5. Effective Date. This local law shall be effective upon its filing with the Secretary of State of the State of New York.
Steve Neratko, County Planning, stated that the application for NYMain Street Grant was submitted. He heard there was unprecedented interest in the program but many of the projects asked for a larger amount of funds than we did. Mr. Neratko sent a copy of the application that was sent to Albany for the Boards review.
A request was received from Auburn Alliance Youth Group to reserve the Pavilion to hold a “Doug’s Fish Fry to Go” on Wednesday, June 2, 2010. The Building Inspector is following the Peddlers Law requirements. After a brief discussion, Trustee Hinman made the motion, seconded by Trustee Perkins to waive the permit fee and other requirements. A certificate of liability insurance will be required for our files.
The Weedsport Free Library is requesting $300.00 from the Village to sponsor a program for entertainment at the Gazebo during the summer. Trustee Perkins made the motion, second by Trustee Hinman, all ayes to approve paying for one event.
TREASURER
The Treasurers report was submitted to the Board. The Annual Financial Report for the Year Ending February 2010 was sent to the Comptroller on April 23, 2009. Cuddy & Ward, CPA On May 24th, will do an audit of the 2010/2011 financial records. The sales tax check from the County was received in the amount of $57,972.73.
Trustee Lukins made the motion, seconded by Trustee Perkins, all ayes, to pay the following bills on Abstract #3:
A Fund #71-113 totaling $33,754.21
F Fund #27 – 43 totaling $26,860.98
G Fund #27-43 totaling $13,031.51
HI Fund #4-7 totaling $423,031.51
TA Fund #1 totaling $ 20.00
CD Fund #3 totaling $5881.52
Three quotes for carpet cleaning for the office have been received.
Quality Commercial Cleaning $243.00
C&L Carpet Cleaning $366.25
Quality Care Carpet Cleaning $385.50
No decisions were made at this time to award this job.
BUDGET AMENDMENTS:
Trustee Hinman, made a motion to approve the following budget amendments. Trustee Perkins, seconded and all present voted aye.
To properly record the actual taxes per the tax roll:
Debit: A1325.400 Treasurer- Contractual $43.98
Credit: A1001 Real Property taxes $43.98
Amend Wastewater Treatment Capital Project Budget for 10/11 for the change orders to B&L’s contact and MEC Electric’s Contract approved at 4/l4/l0 Board meeting:
Budget Journal Entries:
Debit: HI8197.229 Project Contingency $30,038.00
Credit: HI1440.221 – Engineer-WWTP $15,000.00
HI1440.230 – Engineer _ ARRA work $10,000.00
HI8197.211 – MEC Electric $ 5038.00
Bill from Thoma for 2010 HOME Grant paperwork. Need to appropriate funds from the CD fund’s Fund Balance:
Debit: CD599 Appropriated Fund Balance $5881.52
Credit: CD8686.400 – Administration $5881.52
The following Description of Change Order No. #7 for MA Bongiovanni in the amount of $10,100.00 was authorized on a motion by Trustee Lukins, seconded by Trustee Hinman, all ayes.
1. Replace existing yard hydrant $1250.00
2. Additional WWTP Site Fencing $3500.00
3. Add 3rd SBR air Pipe $5350.00
A reduction change order of Change Order No. 2 for LeClaire-Fleming Mechanical Contractors. Originally estimated the green item cost and did a previous change order for $4200. The actual cost of the item was only $1416.47.
NYSEG presented a backup generator Agreement relating to the operation of the Village of Weedsport’s backup generation facility, whose capacity shall not exceed 300kW. The generator is located at the WWTP on Earl Street. Trustee Hinman made the motion, seconded by Trustee Perkins, all ayes to have the Mayor sign this agreement.
Laurie Didio, Director at Evergreen Heights 8939 Oakland Street requests the Board to consider reducing the unit counts assessed for Debt Service. She states this will place additional financial burden on the Adult Car Facility. After a brief discussion, the Board stated the rates have been set for this year but are reviewed annually and the rates could change next year.
Trustee Lukins made the motion to go into executive session at 8:45 p.m. to discuss a matter that could turn into a litigation issue. Trustee Hinman seconded this motion, all present voted aye. Present in executive session: Mayor Saroodis, Trustees Hinman, Swim, Lukins, Perkins, Diane Scheufele, Treasurer and Village Attorney, David Thurston. Session ended at 9:20 p.m. with no decisions being made.
Trustee Perkins made the motion, second by Trustee Hinman to
adjourn the meeting at 9:22 p.m.