A Regular Monthly meeting and Annual meeting were held at the Village Hall, 8892 South Street on Wednesday, April 14, 2010 at 6:30 p.m.
Present were: Mayor Jean B. Saroodis
Trustees: Lukins, Perkins, Hinman, Swim
Also present: Jimmy Saroodis, Supt; Susan Lamphere, Clerk; Diane Scheufele, Treasurer; Brian Skidmore, Barton & Loguidice, Eng. Ron Spingler, WWTPO;
Mayor Saroodis led those present in the Pledge to the Flag.
Brian Skidmore presented an amendment for ARRA Compliance Assistance that Barton & Loguidice has provided. He states the program services are nearly expended from the April 2009 authorization. They are requesting an increase in the fee allowance to continue assisting the Village with ARRA compliance. It is anticipated that their services will include monthly reporting and GPR cost documentation. Also compliance inspections will be conducted starting in May or June. B&L will review the inspection requirements. He also stated he anticipates continuing to provide technical assistance to the Village and NYSEFC as necessary.
Barton and Loguidice are requesting an additional fee authorization of $10,000.00, for a total not-to-exceed fee of $25,000.00 for ARRA compliance assistance. Trustee Lukins made the motion to approve this authorization, seconded by Trustee Perkins, all voted aye.
To date, B&L has performed out-of-scope change order assistance service on several items, including:
Additional Scope of Services to be performed under this Amendment No. 9 will vary. These services may include the following items:
Trustee Lukins made the motion, seconded by Trustee Swim to approve $15,000 for this Amendment #9. All present voted aye.
Trustee Perkins made the motion, seconded by Trustee Swim, all ayes, to approve the change order of $5,038.00 to supply wiring to the Conveyor Belt Drive, to include a start/stop station built into a Combination Starter.
Trustee Hinman, made the motion to approve the minutes as presented for March 10th, March 15th, March 24th and March 25th, Trustee Perkins, seconded this motion, all ayes.
ANNUAL MEETING:
The following annual appointments were approved on a motion by Trustee Swim, seconded by Trustee Perkins, all ayes.
ANNUAL APPOINTMENTS 2011-2012
Acting Justice Andrew Maltese
Historian Jean Baker
ZBA (5 yrs) Gary Chapin
Planning Board James Sullivan
Code Enforcement Tim Ganey
Public Access/Records Susan Lamphere
Mgmt/Police Clerk
Town/Village Youth Tammy Stowell
Commission
Village Treasurer Diane Scheufele
Village Clerk Susan Lamphere
Auditing Lukins/Perkins
Police Lukins
Fire Board
Insurance Board
DPW Board
Discrimination/Harassment Susan Lamphere
Workplace Violence Greg Gilfus/Sue Lamphere
Deputy Mayor : Chris Lukins
Mayor Saroodis thanked Jim Sullivan for past work on the Planning Board and for agreeing to serve another term.
Motion made by Trustee Swim, second Trustee Perkins, all aye to adopt the following annual policies and procedures:
The annual meeting ended.
REGULAR MEETING OPENED 7:10 p.m.
At this time the following people joined the meeting:
David Fulkerson, Chet Dziergas, Jim Sullivan, Tom Winslow (FD), Mark Henderson (FD), David James (FD), Warren Spingler, Jordan Hamilton, David Hazzard, James Walters, Brandon Perry, Noah Cooper, Austin Barnes, Brandon Cooper, Joe Shaw, Peter dodge, Joseph Adams, Matt Walters, Robert Taylor
CORRESPONDENCE
Several members of the audience were present to petition the Board for a skateboard park. Peter Dodge stated they try to skateboard around the Village but business owners tell them it is not good for business and to move on. Joe Adams stated that Auburns Skateboard Park has had problems with spray painting, causing damage. Mr. Adams said the City of Auburn is big, where the Village is smaller and everyone knows everyone, so they would not do damage to a skateboard park.
Trustee Lukins told the boy’s ages 13-17 they could use the parking lot at Trolley Park but they could not bring their skateboards under the pavilion or use the picnic tables. Having a skateboard park is a big liability to the Village.
Mayor Saroodis has spoken with the Village Attorney in regards to a Skateboard Park and was told by him that a waiver does not release the Village from any liability of injuries received in a park. She stated her sympathies were with them but it was not cost effective for the village to put in a Park.
The Board told the boys to draw up a plan of what their ideas are. Trustee Lukins offered his help to meet with them and some of their parents to research this further, and present it to the Board.
The matter of the sewer line easement between the Village of Weedsport and David Fulkerson was brought up. No action has been received in regards to this. The Clerk was instructed to contact Village Attorney Thurston to see if he has heard anything from Fulkersons Attorney Contiguglia, to see if anything has been started on filing this easement.
Chief Winslow introduced Jordan Hamilton, 8836 Horton Street as a new member of the Department. Allen O’Neil and Ronald O’Brien have resigned from the department due to moving out of the district. There were 52 alarms answered by the Department for the month of March.
Trustee Perkins made the motion, seconded by Trustee Swim, all ayes, to approve Mayor Saroodis to sign the 2010 ALS Intercept Agreement with Auburn City Ambulance. It was noted the new 2010 agreement is open-ended and will no longer have to be renewed each year. This ALS agreement is required by Medicare, and allows the ambulance service to bill Medicare for patients that Auburn City Ambulance treat in Weedsport’s ambulance.
The Firemen requested the Board to participate in the Fireman’s Grand Parade on June 4th at 7 p.m. Also they request help from the Police Department for traffic control, and to use a public address system during the parade. The Kiddie parade will be held on Thursday, June 3rd, permission to use Jackson Street is also needed. Trustee Perkins made the motion to approve this, Trustee Lukins seconded, all present voted aye. A brief discussion on throwing candy during the parade was held. The Clerk will contact Michael Bowden, President of Weedsport Little League to ask him to inform his coaches that if they wish to throw candy it must be done by walkers, not off the back of a pickup truck for safety reasons.
Trustee Hinman made the motion, seconded by Trustee Swim to accept the following results for the Fire Department’s annual elections, all present voted aye.
President Glyn Fritsch Chief- David James
Vice President Robyn White 1st Assistant Chief Tom Winslow
Recording Secretary Megan Henderson 2nd Assistant Chief Mark Henderson
Membership Secretary Jerry Ripley Captain Tom Dahl
Fire Recorder Jamie Winslow Captain Pat Farrell
Treasurer Tom Winslow 5 Year Trustee Stephen O’Connor
Company 1 (Engine) Company 2 (Rescue)
Lieutenant Tom Pisano Lieutenant Richard DeMaio
Driver Brandon Magill Driver Brian Henderson
Warden Glyn Fritsch Warden Brian Henderson
Warden Megan Henderson Warden Doug Wallace
Company 3 (Tanker) Company 4 (Quint)
Lieutenant – Open Lieutenant – Jerry Ripley
Driver Allen Harmon Driver - Stephen O-Connor
Warden Christine Spingler Warden Jim Saroodis
Warden Robyn White Warden Stephen O’Connor
Company 6 (1st Aid Squad)
Captain Christina Spingler
1st Lieutenant Courtney White
2nd Lieutenant Jamie Winslow
Warden Jim Wallace
Warden Courtney White
The Board read the monthly police report. Superintendent Saroodis gave Officer Gilfus notice two roads; Rosewood Circle and Dorothy Court located in the Village Heights Subdivision are now open for vehicle traffic. On May 15, the Police and Fire Department will hold a bicycle safety day through the Governor’s Traffic Safety Committee. This event will be held at Trolley Park from 10 a.m. to 12:00 p.m. free bicycle helmets will be given out until gone, pizza and drinks will be available. An ad will be placed in the Shopping Guide for this event.
The Board read the Judges report. It was noted that a check for $15,069.00 will be deposited with the Village for fines collected in the month.
Code Enforcement Officer, Tim Ganey submitted his annual report for 2009-2010 and his Monthly report for March. Copies of four Notice of Violations for the following properties were reviewed by the Board:
Anthony Tardibone 2651 Erie Drive Property Maintenance Code
James Treat 8914 Jackson St Partially Collapsed Structure
Michael Dennis 2713 Van Buren Partially Collapsed Garage
Katherine DiRisio 8785 S.Seneca Partially Collapsed Structure
Superintendent Saroodis informed the Board the Chipper has started its season. Bleachers are installed at Trolley Park. Mark Poupore has said he will come back to do the maintenance at Trolley Park. Grout Tech is scheduled to come the beginning of May. About 35 automatic reader radio heads have been installed. These will continue to be installed as time allows. Hydrant testing and flushing will be performed the week of April 19th. The roof to the salt shed collapsed and has been repaired. Progress continues at the WWTP facility.
Tim Ganey, Building and Zoning Officer sent an e-mail notice to the office and the Superintendent of a sewer problem at 2551 W. Brutus St. Mr. Petrie stated his sewer is not totally draining and causes build up along his 300 feet of sewer line. He is asking to install a sewer pump system that will push the sewage to the street after being ground up.
Superintendent Saroodis stated the sewer line laws pertaining to Mr. Petries request follows:
Nothing more has been heard from Mr. Petrie.
Trustee Hinman made the motion to approve the Mayor to sign the mining agreement for the DPW to removal gravel at a price of $3.00 per yard from property owned by Robert Hart, motion seconded by Trustee Lukins, all ayes.
Trustee Lukins made the motion to pass the following resolution, seconded by Trustee Perkins, all ayes:
WHEREAS, in accordance with the Title VII Fair Housing Policy of the Civil Rights Act of 1968 and the Fair Housing Amendments Act of 1988 and,
WHEREAS, the month of April 2010 has been designated by the U.S. Department of Housing and Urban Development’s Office of Fair Housing and Equal Opportunity as Fair Housing Month,
NOW THEREFORE BE IT RESOLVED, that the Village Board of the Village of Weedsport hereby declares and proclaims April as Fair Housing Month in the Village.
The Clerk stated that the two final welcome signs by Dawn Jordan have arrived and are in the Mayors office. The Annual Water Quality Report has been completed and will go out with the May water/sewer billing along with a Spring newsletter. Steve Neratko, County Planning has been working on the NYMain Street Grant. He was supplied with some ideas for the $60,000. if the village is awarded the grant.
Trustee Lukins made the motion seconded by Trustee Swim, all ayes to set a Public Hearing for a local law amending the Vehicle and Traffic Law as follows:
Village of weedsport
Local Law No. 4-2010
A local law amending the Vehicle and Traffic Law of the Village of Weedsport.
Section 1. Purpose. The purpose of this local law is to provide for the protection, health, safety and welfare of the residents of the Village of Weedsport and others using the roads, streets and highways of the Village of Weedsport by providing regulations of the use of streets, highways, roads, drives and boulevards within the Village of Weedsport.
Section 2. Authority. This local law is adopted pursuant to the authority of the General Municipal Law and the Vehicle and Traffic Law of the State of New York.
Section 3. Amendment of the Vehicle and Traffic Law of the Village of Weedsport.
A. Vehicle and Traffic Law § 198-17(B)(8) is hereby deleted and replaced with the following language: On the south side of Lincoln Street from Cool Street to South Seneca Street.
B. Vehicle and Traffic Law § 198-17(B)(25) is hereby deleted.
Section 4. Confirmation. The Vehicle and Traffic Law of the Village of Weedsport is hereby confirmed in all respects not amended by this local law.
Section 5. Effective Date. This local law shall be effective upon its filing with the Secretary of State of the State of New York.
The 2010 agreement for insect control has been received. Trustee Lukins made the motion, second by Trustee Perkins, all aye to approve Mayor Saroodis to sign the Agreement for up to four applications at a cost of $3680.00 per aerial spray.
Trustee Perkins made the motion, seconded by Trustee Swim, all ayes to approve payment of the following monthly bills:
Abstract #2
A Fund voucher #22-70 totaling $38,309.75
F Fund voucher #7-26 totaling $28,583.47
G Fund voucher 10-26 totaling $14,731.08
HI Fund voucher #1-3 totaling $554,938.27
CD voucher #1 totaling #1,016.59
Trustee Perkins made the motion, second by Trustee Lukins to approve Mayor Saroodis to attend the annual training school in Saratoga on May 16-18.
Mayor Saroodis made the motion, seconded by Trustee Swim, all ayes, to approve the attached resolution as per the Retirement System, “Standard Work Day and Report” to properly report to the Retirement System the correct numbers of days worked for elected and appointed officials. This affects Village Trustees Chris Lukins and Chere Perkins, Village Justice Geoffery Fritsch and the Building Inspector III, PT, Tim Ganey. The minimum workday to establish is 6 hours per day.
Each of these individuals completed calendars (see me to review them if you would like) for a three month period, December 2009; January 2010 and February 2010. Below are the hours worked recorded by each individual and the calculation of the days to report to the Retirement System:
Hours Reported For: Divided by 6 Hour Day
Name Dec. 09 Jan. 10 Feb.
10 Total Divided by 3 Months
Days to Report Monthly
Chris Lukins 17.50 9.25 11.75 38.50 12.83 2.14 (round to 2.15 days)
Chere Perkins 8.75 4.50 3.50 16.75 5.58 .93 (round to 1 day)
Glyn Fritsch 22.00 18.75 18.25 59.00 19.67 3.28 (round to 3.30 days)
Tim Ganey 50.00 51.00 62.00 163.00 54.33 9.06 (round to 9.00 days)
Quotes were obtained from Time Warner Cable and our current phone service provider, CornerStone Telephone Company. CornerStone reviewed their current contract and lowered pricing about 16%. Their monthly cost, including an average of long distance and local costs, would be approximately $240.85 per month including government fees and surcharges. They are also offering us a $250 renewal credit the first year. Total estimated annual cost the first year, with the credit applied, would be $2,640.20 and $2,890.20 the second year.
Time Warner quoted phone service at a cost of $269.55 per month plus government fees and surcharges and a set up fee of $185. Total annual cost the first year would be $3,419.60 and the second year would be $3,234.60. These Time Warner prices do not include required government fees or surcharges.
Trustee Hinman made the motion, seconded by Trustee Lukins to approve the Mayor to sign the two year contract with CornerStone Telephone Company.
The following budget amendments for 1010-2011 were approved on a motion byTrustee Perkins, second by Trustee Hinman, all ayes:
Court grant funds
Debit: A3089 State Aid-Court Grant $5,318.75
Credit: A1110.410 – Contractual, Court Grant $5,318.75
2010 HOME Grant
Debit: CD599 Appropriated Fund Balance $1,016.59
Credit: CD8686.400 – Administration $1,016.59
Trustee Lukins made the motion, seconded by Trustee Hinman, all ayes to approve setting up the following Wastewater Treatment Capital Project Budget. This incorporates all change orders approved through March 2010:
Revenues:
Serial Bonds HI-5710 $2,348,412.28
Expenses:
Financial Audit HI1320.200 $ 4,500.00
Engineers – WWTP HI1440.221 125,179.29
Engineering – ARRA Paper Work HI1440.230 1,844.28
Bond Counsel HI8110.210 7,000.00
Bongiovanni’s Work HI8197.210 1,490,881.99
MEC Electric HI8197.211 310,254.38
LeClair Fleming HI8197.212 70,335.00
D’Amico HI8197.213 15,124.28
NYSEG Electrical Work* HI8197.200 4,297.97
Project Contingency HI8197.229 318,995.09
Total Expenses $2,348,412.28
*This is additional electrical work needed at the site due to the conversion of the wastewater treatment plant from 120V to 480V. The WWTP conversion cost $4,081.80. This cost is for the rest of the electric at the site.
The City of Auburn is requesting the Village to support the City of Auburns effort for the landfill gas to energy project, as a means to countywide self-sufficiency. In order for the landfill gas to energy project to continue its operation, a consistent source of municipal solid waste is needed. The Mayor will contact the City in this regard.
Attorney Thurston filed and Answer in the proceeding to foreclosure on the property owned by David and Donna Coyle, 8803 South Street. (Tax Map #83.09-3-71) The Village has tax liens for unpaid taxes and assessments in the total amount of $40,652,90. for the demolition and removal of an unsafe structure at 8803 South Street. The Village has not heard any thing more in this matter.
The Board instructed the Clerk to contact the Town and have them set a date to meet with the Engineers and Town to go over the plans and discuss the Joint Municipal Building Study.
Mayor Saroodis and Trustee Hinman met with Town of Sennett Council members John O’Connell and Susan Tanner to discuss the existing contract for water transmission that is billed to the Village. It was agreed on a motion by Trustee Hinman, second by Trustee Perkins, all ayes to accept a ten-year contract of paying the water rate as the same water rate charged to the Town of Sennett by the City of Auburn. This rate presently is: First 499,999 @ $18.70 per cubic feet, then $17.80 per cubic feet. In addition, the Village will pay a transmission fee of 4% of the water cost as calculated per the rates above. Letters will be sent to Council members O’Connell and Tanner to present to their Board.
Trustee Hinman made the motion, seconded by Trustee Perkins to go into executive session at 9:16 p.m. to discuss personnel matters in regards to a village employee. Present in this session were Mayor Saroodis, Trustees: Swim, Perkins, Hinman, Lukins; Superintendent Saroodis, Diane Scheufele, Treasurer; Susan Lamphere, Clerk. Executive session ended at 9:35 p.m. with no decisions being made..
Trustee Hinman made the motion to adjourn the Annual and Regular meeting at 9:36 p.m. Trustee Perkins seconded, all present voted aye.
Susan Lamphere, Clerk