The meeting was called to order at 7:30 p.m. Supervisor Sylvia Hurlbut was absent. Deputy Supervisor Jim Frisch presided over the meeting.

THOSE PRESENT:
Jim Frisch, Deputy Supervisor, and Councilman
Mark Jordan, Councilman
Lynn Odell, Councilman
Darwin Snyder, Councilman
Jim Bailey, Superintendent
Rose Marie Belforti, Town Clerk

OTHERS PRESENT:
Scott Binns, Dixon Road, Aurora
Bill Button, Honoco Road, Aurora
William E. Dugan, III, Main Street, Aurora

MINUTES: On motion by Lynn Odell, seconded by Darwin Snyder, minutes for November 5, 2001 were approved and amended. The word "financial" was inserted in the 1st paragraph, second page to read "turbulent financial market".
VOTE: 4 Ayes, 0 Nays

REPORTS: On motion by Lynn Odell, seconded by Darwin Snyder, the Supervisors and Clerks reports were approved as submitted. There was no Code Enforcement Report because Bob Smith, CEO resigned early because of a knee operation. Brian Hicks has stepped in and will handle all CEO business until the end of the year. The CEO report for November will be submitted at the Year End Meeting on December 29, 2001.
VOTE: 4 Ayes, 0 Nays

RECORDS DESTRUCTION AUTHORIZATION: In accordance with current N.Y. State Records Retention Schedules which state that Official Town Clerks Records have to be held for six years, Town Clerk retention records for 1992, 1993, and 1994 were approved for destruction, motioned by Mark Jordan, seconded by Darwin Snyder.
VOTE: 4 Ayes, 0 Nays

WITHDRAWAL OF BID ON TOWN TRUCK: Scott Binns approached the Board with the request to withdraw his bid for $10,651.00 for the 1988 Autocar owned by the Town of Ledyard. The truck would have been available to Mr. Binns when the new Town truck was delivered. Jim Bailey, Highway Superintendent said "we were under the impression that we would have the new truck in October or November." He said it may not come until February, 2002. Scott Binns said that with the wear and tear of six more months on the truck, it would not be worth it to him. Jim Bailey said that the trade-in value on the truck is only $100.00 less than the bid. After a brief discussion Mark Jordan moved to accept the bid withdrawal, seconded by Darwin Snyder.
VOTE: 4 Ayes, 0 Nays

NEW TOWN TRUCK: The Town Board discussed briefly the replacement of the High- way Pick-up truck in 2002 upon request by Jim Bailey, Highway Superintendent. Jim Bailey reported that the New York State 2002 bids are out and he was wondering if he should pursue researching it further. Jim Frisch, Deputy Supervisor suggested he collect his facts and figures and bring them to the next meeting.

NEW GAS COMPANY: Jim Bailey, Highway Superintendent reported that the Town of Ledyard now has a new gas company, VCS. The Town is locked into .7980 per gallon for one year.

APPOINTMENT OF THE TRANSFER SITE MANAGER: Bill Nivison has applied for the Transfer Site Manager position at the Ledyard Transfer Site. Jim Frisch said that he heard mention that because Bill Nivison lives outside the Town of Ledyard perhaps he should not hold that position. Jim asked for additional comments from the Town Board and any other names of people who might want to apply for this position. No other names were mentioned. Lynn Odell moved, seconded by Mark Jordan to appoint Bill Nivison as Transfer Site Manager for one year.
VOTE: 4 Ayes, 0 Nays

TRANSFER SITE ATTENDANT: Terry Radcliff filled out an application for the Transfer Site Attendant position that has been filled by Dave Gifford who resigned from the position starting in January 2002. Jim Frisch reported that Dave Gifford told him that he was coerced into signing the November 3rd, 2001 resignation letter. Jim told Dave that the resignation letter he signed had already been accepted by the Town Board at the November 2001 Town Board meeting. Jim Frisch asked for comments from the Board and from those present. After no comments were offered, Jim asked Bill Dugan, Supervisor elect, if he knew anything about this matter. Bill explained that Sylvia Hurlbut, Supervisor, had asked Dave Gifford several times to sign the letter of resignation. He said she then came to the Transfer Site to have him sign it. Bill said that after Sylvia got there, Dave still did not want to sign it. According to Bill, Dave then approached him, as he was campaigning at the Transfer Site, and asked him what he should do. Bill told him to "go ahead and sign it, get it over with, and we'll take it up with the Board later on". Dave Gifford then signed it. Bill said that he did not see anyone force him to sign it. Mark Jordan asked if Bill saw anyone read the paper to him. Rose Marie Belforti, Town Clerk said that she was there to notorize the document upon Sylvia Hurlbut's request. She said she read the resignation letter to Dave and explained to him that if he signed this letter he would not have his job. She said that she had Dave's undivided attention and that her only concern was, because he kept looking at Bill Dugan, that Dave was under the impression that Bill would just file it away. Rose Marie said she told him "this is not just going to be filed away, but that you will lose your job if you sign it". Mark Jordan said that Dave and Sylvia have had a bumpy path. Bill Dugan, supervisor elect, suggested that if the Board is to have further discussion about personal issues concerning Dave Gifford that they should do it in Executive Session. Jim Frisch suggested the Board table the discussion until January 2002 and that if tabled Dave Gifford should work into the month of January 2002. Lynn Odell said that he would like to have a sense of what the performance issues are before then. He suggested that Sylvia document the issues and send them out to the Board before the January meeting. Jim Frisch commented that the Board should consider, when hiring the attendant, this person be able to substitute for Bill Nivison when he is unable to work a Saturday. Discussion was adjourned until January 2002.

BUTLER PROPERTY IN LEDYARD: The Butler property (216.00-1-17.2 and 216.00-1-17.1), owned by Ms. Doris Butler in Keene, Kentucky, located on Rt. 34B was issued a notice of violation, signed by Bob Smith, Code Enforcement Officer, in June of 2001 for boats and trash in the dooryard. Ms. Butler telephoned Bob Smith in July, and told him she would be up on August 1st, 2001 to take care of the problem. She subsequently did nothing to remedy the situation and after the 30 days allowed by the Non-compliance letter expired she was issued a Remedy of Violation, which was sent certified mail to her in August 2001. The issuance of this request to clean-up the property as stated in the N.Y. State Uniform Code of Rules and Regulations, Part 1244, C&D and part 1245, 1C also did not bring the result of removing boats and trash from the yard. Lynn Odell asked if the Remedy of Violation was sent certified and regular mail. Rose Marie Belforti, Clerk, said that she only sent out the certified letter. Lynn Odell said that we should send the Remedy of Violation letter out again, both certified and regular mail because it was not done correctly the first time. Rose Marie also said that the new Town of Ledyard Code Enforcement Officer, Brian Hicks, will come to the Year End Board Meeting to explain other options for handling this situation.

THE END OF THE YEAR MEETING: The end of the year meeting will be at 9:00 a.m. on Saturday, December 29th, 2001.

DRUG TESTING: Jim Bailey reported that the N.Y. State drug testing for Highway employees will be increased from the current $200.00 to $240.00 in 2002. Jim Frisch said that a transfer would take care of it and that it need not require an alteration in the budget for 2002.

DISCUSSION ON THE PROPOSED RENEWED CAYUGA COUNTY AGRICULTURE DISTRICT #3: The Cayuga County Agricultural district #3 is subject to renewal every eight years. The renewal process is now underway. Ag Districts are formed under provisions of the NYS Agriculture & Markets Law and are designed to protect farming from a variety of non-farm activities that can make farming more difficult and contribute to the conversion of farmland to non-farm uses. The Town Board discussed a map illustrating the current boundaries of Ag District #3. The Department of Planning and Development of Cayuga County requests that the Ledyard Town Board review the map, comment on the current boundaries and offer suggestions for modification. The Town Board discussed the current map designations of the Ag District in the Town of Ledyard. Jim Frisch said that he would contact the property owners in Ledyard who are not currently included in the Ag District who may have an interest in being included in the Ag District. Those persons being Art Myers, Gary Sheldon and Tim Lawrence.

STATE COMPTROLLER OFFICE TELECONFERENCE:
Newly elected officials for the Town of Ledyard signed up to attend a one evening interactive training session for newly elected officials on Town Government processes offered by the State Comptrollers office in Albany, New York to be telecast to a location in Auburn on December 17, 2001. Lynn Odell, Darwin Snyder, William Dugan and Rose Marie Belforti signed up to attend.

PAY BILLS: On motion by Lynn Odell, seconded by Darwin Snyder, the bills on Abstract #425-459, General Fund A=$4,883.61; B=$431.45; DA=$4,329.40; DB=$23,614.94 were approved for payment. Transfers of $600.00 from B8810.4 to B3620.4 to cover wages for Brian Hicks, Code Enforcement Officer appointee through the end of 2001 as he fills in for Bob Smith; transfer $183.00 from DA5142.4 to DA5142.1 to cover a negative balance in payroll. Payroll for Highway will be charged against DA5148.1 for the last two payrolls of 2001.
VOTE: 4 Ayes, O Nays

END OF THE YEAR MEETING: December 29, 2001 at 9:00 a.m.

ADJOURNMENT: On motion by Lynn Odell, seconded by Mark Jordan, the meeting was adjourned at 8:50 p.m.

Respectfully submitted,

Rose Marie Belforti
Town of Ledyard Clerk