Trustees Present: Mayor Helen Day, Ron Erickson, Chris Ryan, Cheryl Ziegler-Greer, Shane Ellis

Staff Present: Joan Rusinko, Clerk Treasurer
Marilyn Baader, Deputy Clerk

Consultants Present: Shannon Walters, Sage Stone Engineering
Charles Lynch, Boyle & Anderson, PC. Village Attorney

Residents Present: Matt Romocki, Carl Cuipylo, Linda Uebelman

The Mayor called the meeting to order at 7:14PM. She then led those present in the Pledge of Allegiance.

APPROVAL OF MINUTES

The minutes of June 8, 2011 were approved on a Motion: by Erickson, second by Ellis. Motion approved 4/0.

The minutes of June 23, 2011 were approved on aMotion: by Erickson, second by Ryan. Motion approved 4/0.

OPEN TO THE PUBLIC

Linda Uebelman provided an update on the Waterfront Festival to be held on August 6, 2011. All pieces of this event are falling into place with the exception of the Railroad and the banner. Concern with the Railroad is when the train will come through on Saturday so that volunteers will be available to keep people away from the tracks. The DOT must give permission for the banner to be placed and that permission is pending. The Committee will be working August 5th to set up necessary barriers, install lights and outline vendor stations.

Matt Romocki attended to receive answers to his concern regarding the rate of the rental increase and whether a document has been prepared so that homeowners will know what to anticipate in future years. Romocki provided "comparables" to the Board hoping that this would assist them in making their rental amount decision. Romocki also requested input into the discussions. The Mayor responded that it was important for him to understand that the 2011-2012 rental fee of $3,000 is in effect and payment of ½ of this amount was due July 1, 2011 with the last ½ due by January 1, 2012. Mayor Day indicated she will work towards having a draft available by the August meeting.

In response to his previous question regarding the tree, it will be taken down soon.

Romocki also noted that his bird feeder had been cut down and asked that observations of others in the area should be noted and questioned.

Carl Cuipylo provided an update on the "Walking Trail". Cuipylo indicated that Dick Dwello would allow development of the trail across his land when money becomes available.

A memorandum of understanding needs to be developed for the Union Springs School District. Attorney Lynch was asked if he would assist.

Cuipylo sent in a grant request to "Healthy People, Healthy Trails" for $2,000 to assist with sign development and installation.

A trail map is available and will be brought to the Village Office for interested residents or hikers.

TRUSTEE REPORTS

Cheryl Ziegler-Greer noted that swim lessons were going well. The new shed for the swim program will be installed on Thursday, July 14, 2011 near the beach area. It will be used to store equipment and as a refuge in case of sudden storms.

At its next meeting, the Recreation Commission will begin looking at the Fall/Winter Recreation Program.

Chris Ryan

§ The estimate for sludge removal is in progress.

§ Motion: by Ryan, second by Ellis to approve the updated Emergency Water Plan (June 2011) and send to the Cayuga County Health Department. Motion approved 4/0.

§ Residents have notified the Village of "dirty appearing" water. A hydrant flush will be planned. Notice will be made in The Citizen and on the Village web-site.

§ Motion: by Ryan, second by Ellis to order 20 master meters at a cost of $150 each to be placed in homes. Motion approved 4/0 years ago was $10,000.

§ Ryan asked that the Clerk provide him with a list of the number of gallons of water pumped per quarter versus the number of gallons billed.

§ Burns Brothers have completed the removal of the cross connection and installing a new check valve so as not to lose prime.

§ Sea-to-Sea Diving has completed cleaning around the intake pipe and repairing the chemical feed line.

§ Rural Water brought equipment to look for leaks on Water Street. No leakage was found in a particular area, but the new equipment needs some adjustment. Once that adjustment has been made, Rural Water will return to recheck the area.

§ The "Project Engineering Report for the Village of Cayuga, Public Water System Evaluation" updated June 2011 was discussed. The goal was to understand the report in order to make a decision regarding whether Cayuga should build a new water plant or obtain water from the City of Auburn.

Mayor Day and Trustee Ryan will be meeting with Ed Ide, Supervisor Town of Aurelius.

Ron Erickson reported that the grinder pump plans from Koester Associates, Inc. for JWC Environmental Muffin Monster IN-Line Grinder Model 30004T-1206 were received and will be reviewed by Engineer Shannon Walters. The plans must be accepted before the pump will be submitted for "building".

Motion: by Erickson, second by Ryan to authorize Shannon Walters to review the submitted plans from Koester Associates, Inc. regarding the Muffin Monster IN-Line Grinder Model 30004T-1206 and authorize building the grinder pump if plans drafted are acceptable. Motion approved 4/0.

§ Motion: by Erickson, second by Ziegler-Greer to approve a contract amendment and amended invoice for "Scope of Work and Cost Estimates for Phase IA and Phase IB Cultural Resource Investigations for the Proposed Village of Cayuga Joint WWTP, Pump Station & Force main Improvements, and Sewer Extension Project". Motion approved 4/0.

§ The straw placed in the north pond to reduce algae is working, however duck weed still covers the top of the pond. South pond has not had straw placed yet, but will shortly.

Shane Ellis is reviewing the specifications for sidewalk construction. Budget for 2011-2011 appropriated $8,000 for the construction of sidewalks. The plan is to construct new sidewalks on the west side of Court St. (State Route 90) going south. Money would be reimbursed from CHIPS allocation.

§ A cremains area in the cemetery will be developed. Two surveyors have gone over the proposed site with Dan Patterson and will be sending quotes to assist with laying out the area.

Mayor Helen Day had no report from the Fire Department. All is quiet at this time.

SUPERINTENDENT PUBLIC WORKS - DAN PATTERSON

Patterson submitted a report as follows:

Water § The water plant is running well.
§ Waiting for a price on filter media
§ No word on sludge removal
§ Water meter placed at cemetery and garage
§ Hydrant flushing needs to be scheduled on a Monday
§ Intake area cleaned and chemical feed line replaced
§ Plumbing done in pit at water plant
§ Leak detection on Water Street done by Rural Water. Will need to be repeated once new equipment is adjusted.

Sewer § Straw is working on the north pond to reduce algae
§ South pond is not done yet
§ Information on new grinder received

Streets: 6182 Center Street culvert installed at owner's request and expense

Parks § Remove one load of seaweed every other day
§ Replaced some stones on wall in beach area
§ Shed pad has been prepared

Cemetery § One burial this month
§ Proposed cremains area looked at by two surveyors. Quotes to come for assisting in laying out the area.

OLD BUSINESS

§ Work Rule report given by Trustees Ryan and Ziegler-Greer. Discussion was tabled until August. In the interim, Andy Miller of KBM Management, Inc. (associated with NYMIR) will be contacted and asked to come and review health care options available.

§ The signed contract with Benn & Company was returned. Tentative start date for the audit is July 25th with report tentatively planned for September 15th.

§ Motion: by Erickson, second by Ryan to authorize the "Loan Resolution" to accept a grant in an amount not to exceed $2,000,000 under the terms offered by United States Department of Agriculture; Rural Utilities Service; that the Mayor and Village Clerk of the Association are hereby authorized and empowered to take all action necessary or appropriate in the execution of all written instruments as may be required in regard to or as evidence of such grant; and to operate the facility under the terms offered in said grant agreement. Motion approved 4/0.

§ Motion: by Erickson, second by Ziegler-Greer authorizing Mayor Helen Day to sign the grant agreement entitled "Water or Waste System Grant Agreement. United States Department of Agriculture. Rural Utilities Service. Motion approved 4/0.

NEW BUSINESS

§ Motion: by Erickson, second by Ellis to accept the proposal from Barb LaFluer of Heavenly Scent Cleaning to clean the Village Office and Community room every other week for $55.00/visit. Motion approved 4/0.

§ Motion: by Ellis, second by Erickson to increase the pilot agreement by 3% as a cost of living increase for 2011-2012 to Cayuga Developments Inc. (Salato Gardens). Additionally, the Pilot Agreement will not be renewed after March 31, 2012. Motion approved 4/0.

§ Motion: by Ryan, second by Ellis to adjust the Town Aurelius Water Bill dated July 1, 2011 from $9,579.24 to $7,189.74. Motion approved 4/0. A meter reading error led to the need for an adjustment.

EXECUTIVE SESSION

The Board went into Executive Session at 10:25PM to discuss personnel issues on a Motion: by Ziegler-Greer, second by Ryan. Motion approved 4/0.

The Board came out of Executive Session at 10:55PM on a Motion: by Erickson, second by Ziegler-Greer. Motion approved 4/0.

TIME LINE REVIEW

All items for July have been or are in the process of being completed.

CORRESPONDENCE

The Village is in receipt of a preliminary notice from Excellus regarding rate increases for 2012 submitted to NYS Department of Insurance.

ABSTRACT OF VOUCHERS

Motion: by Ryan, second by Ellis to approve the Abstract of Vouchers including the addition of $3,946.32 to Lakeland Equipment for a John Deere lawnmower charged to Cemetery, Harris Park, McIntosh Park and Community Memorial Hall accounts and $3,500 to Breezy Acres Farm Market for a shed charged to the Railroad Project account.

General Fund ……………… $36,085.97
Water Fund ………………... 10,026.74
Sewer Fund………………… 3,439.57
Joint Youth Fund ………….. 133.15
Railroad Project Fund……… 3,974.15
Sewer Plant Renovations …… 3,781.04
Water System Improvement 13,600.48

Motion approved 4/0.

ADJOURNMENT

Motion: by Ryan, second by Ellis to adjourn at 10:59PM. Motion approved 4/0.

Respectfully Submitted,

Marilyn Baader
Recorder