Trustees Present: Mayor Helen Day, Ron Erickson, Chris Ryan, Shane Ellis

Trustees Excused: Cheryl Ziegler-Greer

Staff Present:
Joan Rusinko, Clerk/Treasurer
Marilyn Baader, Deputy Clerk
Dan Patterson, Superintendent Public Works

Consultants Present: Shannon Walters, Sage Stone Engineering

Residents Present: Tammy Humphrey, Linda Uebelman, Jackie Komanecky, Marilyn Wheeler, Val Wheeler, Molly Kirscher

Guests Present: Deborah Mendzef, Tobacco Free Program Coordinator, Cayuga

The Mayor called the meeting to order at 7:05PM. She then led those present in the Pledge of Allegiance.

The Mayor recognized Joan Rusinko as this will be her last Board Meeting. The Board expressed their appreciation and sincere thanks for her 26 years of service to the Village.

APPROVAL OF MINUTES

The minutes of July 13, 2011 were approved on a Motion: by Erickson, second by Ryan. Motion approved 3/0.

OPEN TO THE PUBLIC

Deborah Mendzef spoke to the Board about adopting a Tobacco Free Policy for Village of Cayuga Parks which includes Harris and McIntosh Parks. The goal is to protect individuals who use the parks and protect the environment. Another goal is to visually reduce the negative behavior for young people. The Tobacco Free Coordinator is willing to assist the Village implement a policy by developing signage and providing educational materials. At the conclusion of the presentation, Mayor Day indicated the Board would review.

Tammy Humphrey asked the Board if more attention could be paid to the maintenance of the lawn of Memorial Hall. Weeding of the flower beds is needed. Humphrey suggests that the groups volunteering to plant the flowers each spring also be asked to maintain them throughout the season.

Humphrey has volunteered to maintain the Village Information Board in front of Memorial Hall. Mayor Day suggested Humphrey contact the Recreation Commission to discuss this. Mayor Day will speak with Ziegler-Greer upon her return.

The Pre-School held at the Hall last year has ceased operations. Humphrey requested use of the vacated cabinet for Heritage Baptist Church. Approval given as long as the Recreation Commission agrees. Mayor Day instructed Humphrey to contact them.

Linda Uebelman thanked the Village Board for their support of the Waterfront Festival held on August 6th. It was a success even though the rain reduced attendance in the morning. The bands and fireworks brought many visitors to the Festival in the afternoon and evening.

Uebelman asked if there were issues identified that could be considered for next year's Festival. Three suggestions were given: 1) Create a web-site for the Festival, 2) Put up a larger tent in case of inclement weather and 3) increase amperage on outside wall of building.

The Waterfront Festival Committee thanked Joan Rusinko and Marilyn Baader for their assistance in the details of planning this event. Trustee Erickson thanked Linda Uebelman for her leadership and hoped that she would continue in this position for next year.

EXECUTIVE COMMITTEE

Motion: by Ellis, seconded by Erickson to move into Executive Session at 7:25PM to discuss personnel issues. Motion approved 3/0. Rusinko, Baader and Patterson left the meeting.

Motion: by Ellis, seconded by Erickson to come out of Executive Session at 7:45PM Motion approved 3/0.

TRUSTEE REPORTS

Mayor Helen Day reported for the Fire Department. The Department power-washed the fire department building with great results. The Win-A-Ton raffle will be held on September 19, 2011 at the Springport Fire Department facilities.

Shane Ellis reported:

· Bids for sidewalks were received on August 9, 2011 at 5PM. Two bids were received and only one bid was complete. Steve DePalma Construction. The bid was $14,400 to do approximately 400 linear feet from 241 Genesee St. east to the former garage.

Motion: by Ellis, seconded by Erickson to accept the bid of Steve DePalma Construction for sidewalk replacement at a cost of $14,400. Motion approved 3/0.

Motion: by Ellis, seconded by Erickson to transfer $8,000 from Streets (A5110.4) to Sidewalks (A5410.4) to cover the total cost of sidewalk replacement. Motion approved 3/0.

CHIPS funds will be requested and received once the work has been completed.

· One bid was received from Watkins Land Surveying LLC to lay out cremains burial area in Lakeview Cemetery. Bid was for $3,300. The Board discussed whether charges should be assessed for markers and what the cost of a cremains lot would be. It was decided that there would be only flat memorial stones allowed in this area. Lot size would be 3feet x 3feet. The area to be developed would accommodate approximately 300-400 3'x3' lots. Additional information will be obtained from local cemeteries regarding their price structure.

Motion: by Ellis, seconded by Ryan to accept the proposal from Watkins Land Surveying LLC not to exceed $4,000 to lay out cremains area in Lakeview Cemetery. Motion approved 3/0.

Ron Erickson reported the Muffin Monster IN-Line Grinder Model 30004T-1206 is under construction. Approximate construction time was 4-6 weeks.

· Pot holes on Lake Street need attention.

· Barley straw has been in place at the sewer pond for 9 weeks. It appears to be working as the algae is reduced. Is there a date that new barley straw should replace the current straw? Erickson has been in contact with a farmer who has and is willing to sell the Village barley straw when needed.

Chris Ryan asked Shannon Walters, Consulting Engineer to report on the Water Treatment Project.

· There has been no progress on the capital plan. Walters suggests that Terry Deuel of Environmental Facilities Corporation be on the September 11th Board agenda to discuss water and sewer capital plans and funding.

· Ryan reported that the last trihalomethane test was below the required reporting to the public. The rolling average for this test was within acceptable limits.

· Complaints have been received regarding lack of notification to the residents when a water break occurs. The Board would like Patterson to notify the Clerk to have a message put on the answering machine regarding the break and to run water until clear.

· Water meters ordered have arrived. The meters will be paid out of the BAN proceeds.

· Emergency Water Plan was sent to the Cayuga County Health Department. Their review recommended some changes. These changes will be made and re-submitted to CCHD.

· There will be a Public Information meeting on Thursday, August 18, 2011 at 7PM at Memorial Hall. This will be an update on both sewer and water projects. Signs will be posted throughout the community advertising the meeting and will also be placed on the Village web-site.

SUPERINTENDENT PUBLIC WORKS - DAN PATTERSON

Water · There have been two water breaks this month. One in front of Chris Ryan's home on Lake Street and the second in front of Towpath Machine Shop.

· Water meters received are replacing those meters inoperable or of advanced age.

· There are problems with the telemetry system that are being addressed.

Sewer · Nothing to report. Waiting for monthly sample reports.

Streets: · Potholes are being filled in.
· A tree on Water Street fell and was pushed back into a wooded area.
· Pole flags need replacement
· 1999 Chevy pick-up has been repaired
· New backhoe has not been received as of yet.

Parks · The shed pad for Harris Park has been prepared
· Cleats have been added to the dock for Festival Day
· There has been a need to remove seaweed from the Swim area every other day.

Cemetery · One burial this month

OLD BUSINESS

· Mayor Day met with Andy Miller of KBM Management, Inc. (associated with NYMIR) to discuss options regarding health insurance. Costs to the Village could be reduced by increasing the deductible paid by the employee. Trustee Ellis suggested looking into a Health Services Account. Mayor Day indicated that information on potential plans had been given to Dan Patterson for his review. This issue will be tabled until the September meeting.

· A response was received from Cayuga Development Corp. (Salato Gardens) regarding the Board's decision to not renew the PILOT at its conclusion on March 31, 2012. Information sent from Cayuga Development Corp was forwarded to Attorney Charles Lynch for further review.

· Camp owners have paid the first half lease payment, which was due by July 1, 2011. The second half payment is due by January 1, 2012.

Options for future adjustments have been developed and will be reviewed with the lease holders. Options are: 1) $3,000 for 3 years with a cost of living adjustment for years 4 and 5, 2) $3,000 for 5 years with Board determining cost of living not to exceed 10%, 3) Cost of Living adjustment of 3% each year for 5 years.

NEW BUSINESS

· Bob Kneaskern, Jr. serves as the Village's back-up Water and Wastewater Operator. His wages have not been increased since 1997. Motion: by Erickson, seconded by Ellis to increase wages for Bob Kneaskern, Jr. from $10.85 to $20/hour. Motion approved 3/0.

· Motion by Ryan, second by Erickson to waive the water/sewer penalty on the property purchased by Roger Granger at 6207 Center St. Motion approved 3/0. Notification of the property transfer had not been received by the Village prior to sending out the water/sewer bill and thus Granger never received the original bill.

· List of over due water/sewer accounts was given to the Board. Last day to pay with penalty is August 16, 2011 with water shut-off occurring on August 17, 2011.

OPEN DISCUSSION BY BOARD

· Mayor Helen Day made the following appointments:
o Deborah Pinckney, Village Clerk effective September 2, 2011
o Laurie Milne, Village Bookkeeper/Treasurer effective September 2, 2011.

· Village Office hours will be adjusted with tentative schedule as follows:
o Monday and Wednesday - 3:30-7:30PM
o Friday - 8AM-3PM
o Saturday - 8AM-12Noon one Saturday a month

· Discussion regarding a Tobacco Free Outdoors as presented earlier by Deborah Mendzef occurred. Motion: by Erickson, seconded by Ryan to approve making Harris and McIntosh Tobacco Free Parks. Motion carried 3/0. Mayor Day will contact Trustee Ziegler-Greer to inform her of the decision and ask her to work with Mendzef to acquire signs and educational materials.

· Mayor Day is sending a letter tomorrow to Cayuga Foundation requesting funds for Harris Park and the Swimming Program.

CLERK/TREASURER REPORT - JOAN RUSINKO

· The Treasurer's Report for month ending July 2011 was reviewed.
· The 3% cost of living increase for Salato Gardens was received.
· Check in the amount of $1,239.12 was received from the Cayuga County Industrial Agency for the Finger Lakes Railroad PILOT.
· Notice was received that the Village contribution to NYS Retirement System due December 2011 will be $28,607. This is $8,000 more than budgeted.
· Rusinko reviewed her planned time away between now and September 1st for vacation. Motion: by Erickson, seconded by Ellis to pay two weeks vacation upon retirement in order to have her in attendance for education of the new appointments. Motion approved 3/0.

TIME LINE REVIEW

All items for August have been accomplished.

Swim program will be ending August 20, 2011.

CORRESPONDENCE

Notification that a "Budget NYS - Reorganization for Government Efficiencies" will be held at Onondaga County Civic Center on August 17, 2011. Rusinko will attend and receive the information if no Trustees are able to attend.

ABSTRACT OF VOUCHERS

Motion: by Erickson, second by Ellis to approve the Abstract of Vouchers as follows with the exception of Voucher #010 in HQ Account payable to MRB Group for $1,293.60 until in receipt of the final engineering study. Motion approved 3/0.

General Fund ……………… $ 4,712.35
Water Fund ………………... 2,104.25
Sewer Fund………………… 34,901.23
Joint Youth Fund ………….. 376.53
Water Intake Project………… 3,022.00
Sewer Plant Renovations ……984,583.22
Water System Improvement 2,906.84

Motion approved 4/0.

ADJOURNMENT

Motion: by Erickson, second by Ellis to adjourn at 9:50PM. Motion approved 3/0.

Respectfully Submitted,

Marilyn Baader
Recorder