Trustees Present: Mayor Helen Day, Chris Ryan, Ron Erickson, Cheryl Ziegler-Greer, Shane Ellis

Staff Present: Joan Rusinko, Clerk/Treasurer
Marilyn Baader, Deputy Clerk
Dan Patterson, Superintendent of Public Works

Residents Present: Carl Cuipylo, Linda Uebelman, Susan Harris, Matt Romocki

Consultants: Charles Lynch, Village Attorney, Shannon Walters, Sage Stone Engineering

The Mayor called the meeting to order at 7:04PM. She then led those present in the Pledge of Allegiance.

APPROVAL OF MINUTES

The minutes of March 9, 2011 were approved on a Motion: by Erickson, seconded by Ellis. Approved 4/0.

OPEN TO THE PUBLIC

Matt Romocki requested information regarding the $500 annual increase in the property rent for the three houses south of Harris Park. He stated that it was a significant increase and questioned the rationale behind the increase. He suggested tying the increase to the annual cost of living. Mayor Day stated the Board would take his concern under advisement. Romocki also questioned whether water and sewer lines were being planned for these three homes. The total water/sewer projects are being reviewed and there is no answer yet on his question.

Carl Cuipylo provided an update on the Cayuga Recreation Trail. For the purpose of obtaining grants, there needs to be a committee. Cuipylo is not interested in forming a 501c3 organization and thus is suggesting that this committee be a sub-committee of the Recreation Committee. The Recreation Trail is looking for $75,000-100,000 to complete the project. The Village Sub-Committee would be Cayuga Parks and Trails with a Trustee acting as liaison and reporting to the Board and request Board approval of grants as needed.

· Grading work across from the cemetery will allow for ramping down to lakeside where a picnic table and bench will be located.

· FingerLakes Railway will meet with representatives from the Cayuga Recreation Trail on May 11, 2011 to discuss a "point" crossing for the trail.

· The Union Springs Central School has asked the Cayuga Recreation Trail to send a MOU (memorandum of understanding) regarding crossing Cayuga Elementary School property.

Linda Uebelman provided an update and asked for responses on questions regarding the Waterfront Festival.

· Private funding has been obtained for temporary lighting to shine south from the gazebo to light up the section toward the beach. Permission granted.

· Regarding the FLRR and train travel during the evening of the Festival. Mayor Day noted that she had called FLRR representatives and was waiting a response. If no response is received, the Village Attorney will be asked to send a letter outlining concerns asking for consideration of limiting train travel.

· What will happen if there is a "rain out" day? Should an alternative date be established? What will happen to the musicians who have set aside the date? Susan Harris indicated that musicians understand that no payment is received until the concert has been given.

· Will there be a charge for use of the barge for the fireworks? Cost is $740. Rusinko indicated that, in conversation with Dan Sidman, there is a charge for the barge.

· Permission to serve alcohol must be given for a vendor to serve alcohol at event. The vendor would be asked to obtain the permit following this approval.

· Will more lifeguards be needed than are usually present at the beach?

Susan Harris will be leading the "Comprehensive Plan for the Village" and came to provide an update to the Board. The Department of State executed the grant on March 8, 2011. The Board was provided with a "Sample Project Scope" and a "Comprehensive Plan and Waterfront Revitalization Strategy RFP (Request for Proposal) to review and provide ideas or comments.

The initial scoping session will be with John Winbush, Department of State, who is a Waterfront Revitalization Project Specialist and will be assisting the Village through the entire project.

Appendix D entitled Project Description, #5 Project Components outlining 18 separate tasks will be sent to each Trustee to help them understand the scope of the project.

A request will be made in the June Village Newsletter asking for interested residents to serve on the Visioning Committee.

TRUSTEE REPORTS

Mayor Day reported for the Fire Department. The Win-A-Ton raffle is underway with a drawing to be held on September 17, 2011.

· The Fire Department participated in a statewide unified recruitment drive for volunteer firefighters on April 9, 2011.

Cheryl Ziegler-Greer noted that the Fall/Winter Recreation Program will end for the season on April 20, 2011.

· Motion: by Ziegler-Greer, seconded by Erickson to approve Barbara Palmer as Recreation Instructor. Motion approved 4/0. Palmer will be conducting a 6-week Movement Tumbling Class at Memorial Hall.

· Hiring lifeguards is in process. As applications are accepted by Kelly Lyndaker, Waterfront Director, they are forwarded to County Civil Service.

· The next Recreation Commission meeting is scheduled for April 28. 2011 at 6:30PM at Memorial Hall.

Shane Ellis will meet with Dan Patterson to review ongoing projects with the Cemetery, Streets, Trash Contract and Garage.

· Cemetery Clean-up is to occur by April 15, 2011and was noted in the April Newsletter.

· Matted leaves remaining from the Fall season will be picked up with the backhoe, however leaves from spring clean-up must be bagged. Limbs and twigs are to be bundled and tied and be no longer than 3 feet and 3 inches in diameter.

Ron Erickson reported that the Sewer Grinder proposals have been received and reviewed. Due to the price, would a used grinder be appropriate? Shannon Walters will look into this possibility.

· MRB Group has provided a map for the sewer piping in the Village and Town. It is 46 pages long and very detailed. It will be available for viewing at the Village Office.

· There is a need to discuss and determine whether a policy regarding disposition of septic tanks should be developed once sewer lines have been installed.

· Larry VanWie, lease owner of a home south of Harris Park, received a request from the Cayuga Health Department requiring inspection of his septic system or holding tank unless included in the water/sewer project. No decision has been made regarding providing water/sewer availability at this point.

Chris Ryan informed the Board that Liquid Engineering will be here to inspect the water tank on April 25, 2011.

· The Water Plant continues to have a problem with losing prime.

· A review of the Water Intake project is being made to assure that the recommendations will meet the primary purpose of the project, which is "What is the condition of the intake?" The project cost came in at $37,500, which is over the estimated budget by $11,500.

o Shannon Walters was asked to be Intake Coordinator for the intake project. She will speak with Eileen O'Connor, Director of Environmental Service for Cayuga County Health Department (CCHD) regarding what needs to be done.

· Construction of a new Water Treatment Plant is too expensive. Labor will be a major cost.

· Recommendation at this time is to end the distribution study, which cost $30,000.

· All out-of-scope work requested of MRB Group is to receive an estimate first including details of hours and work to be done followed by Board review and approval.

· 58 water meters not read in March will be read in June.

· Hydrant flushing times need to be added to the Time-Line.

SUPERINTENDENT OF PUBLIC WORKS - DAN PATTERSON

Water- Turbidity continues to be a problem due to the winds. This has increased the time needed for backwashing.

Acid wash will be conducted next week.

Sewer ponds have opened and are on-line. The first laboratory test will be in one week from opening.

DEC requires an interim plan to make lagoons operate more efficiently if extension for the implementation of WWTP is given. Shannon Walters will work with Patterson, under the current SPDES permit, to develop a plan to make recommendations to the DEC to improve the current system and bring it closer to compliance

Zebra mussels are not an issue at the pond because they do not adhere to mud. Duck weed floats on the top of the ponds. Barley straw will be placed on top of a screen/snow fence to test whether duck weed will be diminished.

OLD BUSINESS

§ Larry VanWie sent the Board a letter in September 2010 inquiring if the homes of Romocki, Falconer and himself would be part of the water/sewer extension. Charlie Lynch, Attorney will send a letter to Larry VanWie in response to his inquiry.

· Work Rules were tabled until further discussion at the Budget Meeting on April 26, 2011. Insurance and salaries will be discussed.

NEW BUSINESS

§ Letter received from Vera and Grogan Ulah, owners of the property at 207 Genesee St asking how they can be considered a single residence to eliminate the second sewer unit. Code Officer, Mike Andersen, will be asked to inspect the home to assure that the second kitchen has been removed.

§ A tentative budget will be available for a public hearing on April 20, 2011 at 6PM. Legal notice will be placed in The Citizen.

§ The final budget workshop will be held on April 26, 2011 at 6PM. The budget must be adopted by May 1, 2011.

§ Cayuga Earth Day Canal Cleanup will be held on April 17, 2011. Interested participants will gather at the Railroad Building at 10AM. Information is available on the web site and the Spring Newsletter.

OPEN DISCUSSION BY VILLAGE BOARD

· It was recommended that a single audit be performed on Village records by Bond Counsel, William Marquart. Attorney Lynch recommended Michael Benn of Benn & Company from Syracuse, NY who has experience with municipal law and accounting. Lynch will ask Michael Benn to send a formal letter noting cost.

CLERK/TREASURER REPORT - JOAN RUSINKO

· Water and Sewer billing for the 2nd quarter was reviewed. Total gallons of water billed were 2,840,502. The total number of gallons of water produced was 6,211,400. When the current billed gallons and the water used at the water plant were taken into consideration, there is an unaccounted number of gallons of 3,370,898. This difference could represent a major underground water leak or water plant meter not recording accurately. Patterson will ask Rural Water Association to assist in trying to determine why there is such a discrepancy.

· Seven (7) new water meters were installed in private residences as a test, with the goal of determining whether total Village re-metering would capture an increase number of gallons used. Averaging the number of gallons used at each residence for the past 9 months against the actual new meter readings for 3 months of 2011 did not show a significant gain or loss.

· Rusinko explained the difference between the tax levy and tax rate. The tax rate is the rate per $1,000 of assessed valuation of a property. Tax levy is the amount of taxes raised to make the budget balance. The Revenue + Fund Balance = Appropriations.

With a tax levy of $180,000 and net assessed valuation of $24,565,115, an increase over the 2010 assessed valuation; the tax rate for 2011-2012 will be $7.328 /$1,000. The tax rate for 2010-2011 was $7.419/$1,000. Therefore, if the tax levy stays the same, the tax rate will decrease

When the County prints the tax bills, they will print the amount of the tax levy, not the tax rate.

· Rusinko pointed out that the budget hearing on the 2011-2012 tentative budget cannot be held any later than April 20, 2011. However, the budget, as revised, must be adopted by resolution no later than May 1, 2011. In the event that the Board fails to adopt a budget on or before May 1, 2011, the tentative budget will constitute the budget for the forthcoming year.

· Rusinko noted that as of March 31, 2011, the total general fund revenues are $296,033.89 and total expenditures are $324,639.71. Expenditures exceed revenues and thus spending is taking money from the appropriated fund balance.

TIME LINE REVIEW

· Village became a NYMIR subscriber on June 1, 2008. The capitalization fee will no longer be assessed at the June 1, 2013 renewal date. Cost is $900/year. It will be placed on the June timeline as a reminder.

· Beacon Bay Enterprises Underwater lease negotiations should begin June 1, 2012 as the current term ends December 2011.

CORRESPONDENCE

· Email from Andy Miller regarding the Employee Health Plan.
· Receipt of package from MRB Group with the following enclosures:
o Cayuga County Highway Work Permit Application
o Canal Permit Application
o Village of Cayuga Sanitary Sewer Projects

· Motion: by Erickson, seconded by Ziegler-Greer to approve John Layne NYMIR President as proxy at the annual meeting. Motion approved 4/0.

· Notification of schedule regarding sampling of disinfection byproducts received. These dates will be added to the timeline.

· Received MRB Group WWTP, Pump Station, Forcemain and Sewer Extensions Addendum to the November 2009 Engineering Report for the Town and Village.

· Received Strategic Plan for Economic Development from Cayuga Economic Development Agency.

APPROVAL OF ABSTRACT OF VOUCHERS

Motion: by Erickson, seconded by Ellis to approve the Abstract of Vouchers as follows:

General Fund………………………..$ 16,071.29
Water Fund………………………….$ 12,285.69
Sewer Fund………………………….$ 503.00
Sewer Plant Renovations……………$ 13,380.39
Joint Youth…………………………..$ 263.59
Water Systems Improvements......... $ 13,774.94

Motion approved 4/0.

ADJOURNMENT

Motion: to adjourn by Ellis seconded by Ziegler-Greer, carried 4-0 at 11:15 PM.

Respectfully submitted,
Marilyn Baader
Recorder